Server: EPROD
Equipment, Vehicle, and Vessel Acquisition Request Form
- This request form is used to submit a request for administrative approval for the acquisition of equipment, vehicles, or vessels only.
- EVV evaluation and the actual acquisition of the EVV are not included in the range of this request form.
- You will need to gather the information in the list below to fill out the request form.
- Contact Nicole Corll at ncorll@kent.edu with questions.
You will need the following to complete the form:
- Description of the equipment, vehicle or vessel (EVV) and any desired options.
- Any supporting documents that you may want to attach to the workflow.
- If the equipment, vehicle or vessel is a replacement of an existing EVV, what is the unit number of the existing EVV?
- Know your acquisition cost.
- Know your acquisition type. If the acquisition type is anything other than a Purchase, this should have been previously reviewed with the Fleet Services Superintendent.
- Know your estimated annual expenses. These are usually the sum of: Insurance, maintenance fees, parts/supplies and fuel cost.
- Know the index that should be charged for this acquisition.
- Know the anticipated mileage or hours that the EVV will operate both on and/or off campus.
- Be prepared to enter the Green initiative information that would have been previously reviewed and discussed with the Fleet Services Superintendent.
Be prepared to answer the following open text questions:
- What purpose and/or processes will this unit serve in your department?
- If this unit is an addition to the fleet, please describe how the purposes or processes which require this acquisition are currently performed and how this acquisition will benefit your department’s operation and Kent State University?
- If this unit is a replacement please describe the effect to your department if the request is not approved?
- How will the unit be managed to insure only qualified drivers may operate it?
- How will unit’s maintenance and repairs be addressed?
If you have gathered the information and are ready to start a request form, click continue.